Transcript and audio history
Control saved transcript and audio history, retention, search, playback, copying, import, and deletion.
Choose what history saves
Open Transcripts to search and use saved dictations and imported audio. Open Transcript settings to choose what new records contain and how long they remain.
| Setting | New-install default | Effect |
|---|---|---|
| Save transcripts | On | Saves new completed dictations. Turning it off pauses new records without deleting existing history. |
| Save audio | On | Keeps the recording with each new transcript. It is available only while Save transcripts is on. |
| Keep for | 7 days | Keeps records for 1 day, 7 days, 30 days, or Forever. |
Turning Save audio off leaves existing audio in place. A shorter Keep for period asks for confirmation, then deletes older records and their audio. Forever turns off age-based deletion. Retention applies to dictations and imports.
Find and open a transcript
The Transcripts page shows the newest records first. Enter a word or phrase in Search transcripts... to narrow the list, then select a record to expand it.
Records label the recognized text and optional cleanup separately:
- Original is the transcript produced before enhancement.
- Enhanced is the cleaned-up version. Open the record and use Show original or Show enhanced to switch between them.
Version details reflect what happened during that recording:
- Success shows Enhanced and the profile that ran.
- Partial fallback keeps Enhanced, names the profile, and explains that some original wording was kept.
- Complete timeout or failure keeps Original and explains why the original was used.
Older records may show Original or Enhanced without a profile or explanation. Whisperstream does not guess missing details from current settings.
To change which profile applies to future recordings, see Profiles and routing.
An expanded record lets you:
- Read the complete transcript.
- Use Copy transcript to copy the version currently shown.
- Play, pause, and seek through a saved recording.
- Select Save a copy to save that recording as a WAV file in a location you choose.
- Use Delete transcript to remove the record and its audio.
You can also copy a collapsed record. Copy uses the complete formatted text, not the shortened preview. It copies Enhanced when available and otherwise Original. After expansion, Copy follows the version shown.
If a record has no saved audio, its transcript remains available but the player and Save a copy action do not appear.
Import an audio file
Turn on Save transcripts before importing audio. Then:
- Open Transcripts and select Add file.
- Drop audio files into the import area, or select Choose files.
- Keep Whisperstream open while each file is processed.
- Wait for the file to show Done, then return to the list and open its transcript.
WAV files always work. Other formats, such as MP3 or M4A, may not import on every setup. A file that shows Failed does not stop the remaining files in the queue.
Imported records follow your Save audio and Keep for choices. If Save audio is off, Whisperstream keeps the imported transcript without a playable recording.
Whisperstream does not upload the source audio. If online enhancement is enabled, it can send the resulting transcript to your configured provider.
Delete saved history
Deletion actions require confirmation. Deleted records cannot be restored in Whisperstream.
- Use Delete transcript on one record to delete that transcript and its associated audio.
- Open Transcript settings and select Delete all transcripts to delete every record and saved recording.
- Choose a shorter Keep for period to delete records older than that period.
Turning Save transcripts off only pauses new records. Use one of the deletion actions when you want to remove records already saved.
If the Transcripts page asks for a password or recovery code, see Lockdown Mode for its history controls.